Event Eligibility & Merchandise Rules

Vintage & Antique Vendor Requirements

• Minimum 80% of booth items must be vintage (20+ years old), antique, salvaged, or repurposed using genuine vintage materials.

• No Mass‑Produced New Retail — Dollar‑store items, Amazon/Temu/Shein goods, or new wholesale décor are not permitted.

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Specialty Vendors

• Must fit the country lifestyle vibe of the market. 

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Low Risk Foods (Only accepting Honeys, Jam and Canning)

• Must meet all applicable guidelines for low risk food prep as outlined by Alberta Health Services.

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Prohibited Items

• Weapons, recalled items, counterfeit goods, offensive merchandise, or unsafe electrical items.

• High Risk Foods

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Booth Setup & Display Rules

• Booth Size Compliance—Vendors must stay within their assigned footprint. All spaces are accommodating for a 10x10 tent or approved custom. We have room for two small trailers.  

• Tent Weight Requirements—All tents must be weighted with a minimum of 25–40 lbs per leg or stakes to prevent any issues if there is wind.

• Safe Displays—Shelving must be stable; heavy items must be secured; no tripping hazards.

• Please note there is no power available.

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Arrival, Setup & Teardown

• Arrival Window—Vendors must arrive between 7:00 am and 9:00 am for set up. Personal vehicles are not allowed left in the vendor area after 9:00 am.

• Tear Down Procedure—No early teardown unless approved for safety reasons.

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Payments & Administration

• Booth Fee Policy—The $45.00 Fee is non‑refundable unless the event is cancelled by organizers.

• Payment Methods—All methods accepted.

• Business Compliance—Vendors are responsible for any required Alberta business licensing or GST registration if applicable.

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Safety, Conduct & Liability

• Vendor Conduct—Professional, respectful behaviour is required at all times.

• Liability Waiver—Vendors are responsible for their own merchandise, displays, and personal safety.

• Weather Policy—Event runs rain or shine; vendors must secure tents and displays accordingly. If the weather is not favourable, vendors will be informed no later than 8:00 p.m. the night prior. In the event of a location chance, Lavoy General Store has secured the hall. Tables will be provided. 

• Emergency Procedures—Follow staff instructions during weather alerts or safety issues.

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Promotion & Branding

• Use of Event Name—Vendors may use the event name and graphics for promotion but may not alter branding.

• Social Media Expectations—Vendors are encouraged to share event posts and tag the organizers.